Red After School Care
Policies and Procedures
2023-2024
Enrollment
To enroll in the program, the following must be completed.
- Pay the non-refundable yearly $75 per child deposit/supply fee. This covers snacks and supplies for the year. This fee will hold your spot for the next year.
- Complete all enrollment paperwork including authorization to pick up list.
- All PreK/K students must be fully potty trained. There must also be a set of clean clothes in a Ziplock bag labeled with their name and “after school care” given to the program to use for accidents. This must be given to us at meet and greet and/or before school starts.
- Pay any outstanding balance owed to Red After School Care.
Waitlist
If there are no spots available in the program, interested families will be added to the waitlist. We fill spots from this list throughout the school year.
Hours
Dismissal to 6:15pm, parents may pick up at any time.
Note: We are not in session if the school is closed. This includes in-service days as well as inclement weather days. We follow HISD and Red Elementary when closing the program for emergencies.
Tuition
$200/month per a student
We do not offer drop-ins or short term.
Tuition is due on the first of every month. A $50 late fee (per family) will be added on the 5th. If the tuition is not paid in full by the end of the day on the 9th, your child/children will be removed from the program. A removal fee of $100 will be added to your account. All tuition and fees must be paid in full to re-enroll in the program if a spot becomes available. Any open spots will be filled from the waitlist immediately.
Note: Full Tuition is due on the 1st of September, October, November, December, January, February, March, April, and May.
We do not offer any modifications on the program rates. We only pro-rate when a family starts mid-month. Tuition is non-refundable.
Potty-Training (Pre-K)
All PreK students must keep a change of clothing at the program for accidents. If a student is sent home in their change of clothes, a new set must be sent the next day. The program keeps emergency back-up clothes to use when a student does not have any clothes on hand. If we use the emergency clothes, we will charge the family $10.
Please remember that to be in the program, a student must be potty trained.
Pick-Up Procedures
Parents will pick up from the red gates by the cafeteria using a carline system. Parents must wait in their cars for safety of the children. We are a closed campus and do not allow parents into the building.
Parents will be issued on the first day of school or at open house a car tag. This will identify to the staff member working the door the name of the student you are picking up. If someone without the car tag picks up, they will need to bring ID.
All people authorized to pick up must be listed on the enrollment paperwork. If during the year you need to add someone or remove someone, please contact the director by email.
We will not release to someone not on the pick-up list.
We are not able to pull students from tutorials or clubs. You will need to contact the school.
Please notify the director if a student will not be in after school care.
Staff Members do hold the right to ask for ID at any time even from parents and people with the car tag.
Note: The school and the afterschool care program do not share authorization lists. Please notify both.
Tardy Pick-Up
The latest you can pick up is 6:15pm. At 6:16 a $5 per minute late fee will be charged on your third tardy for the semester.
The charges will automatically be added to your next invoice.
Activities
Snack is provided.
Snack, Quiet Time (homework/reading/studying), Outside Time, and Games/Crafts.
We will go outside every day if weather permits. Please make sure your child has the appropriate outerwear and a refillable water bottle.
Homework is the responsibility of the parent or guardian. Our program encourages independent homework completion, but we are not able to work one on one with students. We do not in contact the teachers of what exactly is due and when.
Behavior Expectations
- No fighting, hitting, pushing, or unwelcome touching.
- No foul language.
- Respect for staff and fellow students.
- No toys.
- No cell phones.
- Follow directions from staff and rules of the program.
- No taking other students or teachers belongings.
- Must be potty trained.
Failure to follow behavior expectations will result in removal from the program. We use a discipline system of two verbal warnings, two written warnings, and then removal from the program.
Snacks
Please list any allergies/food aversions/prohibited food (braces, etc.) on the enrollment forms.
If your child is picky or extra hungry, please send a snack from home.
Students need to bring a re-fillable water bottle or drink from home every day.
Removal/Withdrawal from the Program
If a family wishes to withdraw from the program, they must notify the director by email or letter before the last day of the month. Failure to do so will result in a $100/per child fee that must be paid before a family can return.
Failing to pay monthly tuition before the end of the day on the 9th of the month will result in removal from the program.
Paying your tuition is what holds your spot. If you withdraw from the program, your spot will be filled.
If a student needs to be removed from the program, a notice will be sent home from the director.
Returned Checks
If you have a check returned the following will happen:
- We will assess a $25 returned check fee.
- If it’s after the 5th of the month, the late fee will be applied.
- You have two days to make payment (tuition, late fee, and retuned check fee) by cash or credit card.
Communication
Our program will post information throughout the year on our Facebook page @RedAfterSchoolCare
We will notify parents of program closures and changes to pick-up by email and text messages. Please make sure we have a good email and phone number on file to contact you.
For questions or concerns about the program, please contact the director Vaishali Bhakta at redafterschoolcare@gmail.com or call 316-393-0257.